Job Opening: Associate
a part-time role with Pattan & Co.

Position Description

Associates provide operational, administrative, and production support across Pattan & Co.’s departments. Reporting to Senior Account Managers and the Business Manager, this part‑time role assists with calendar listings, asset gathering, staffing, and message setup. Associates also help format emails, post on social media, and support event logistics, implementing plans set by account managers and vertical leads. Because our work fluctuates ranging from research and planning to event production and breaking news cycles, Associates must be flexible and ready to work occasional nights, weekends, and early mornings. A car is required, and driving may be necessary for assignments.

Responsibilities

• Assist with calendar listings, email formatting, and social media posting.

• Help prepare client meeting decks, booking sheets, and planning documents.

• Manage message setup by organizing press releases, pitch links, and media kits.

• Provide on‑site event support, staff check‑in, and influencer tracking as needed.

• Log completed assignments, submit timesheets, and track hours weekly.

Eligibility & Job Requirements

• Ability to juggle multiple tasks, meet deadlines, and stay organized.

• Strong communication skills and attention to detail in writing, formatting, and editing.

• Comfort with email marketing and social media platforms.

• Reliable transportation and a valid driver’s license; a car is required and driving may be needed for client and event support.

• Willingness to work a flexible schedule, including nights, weekends, and early mornings when necessary.

• Self‑starter with a positive attitude who can follow directions and collaborate with teammates.

• Experience in public relations, marketing, communications, or event production is a plus but not required.

Compensation & Employment Details

• Hourly Rate: $25 per hour

• Employment Status: Part‑Time / Hourly

• PTO and Benefits: This position does not include paid time off or benefits.

• Mileage: Standard mileage is reimbursable for approved travel.

Other Benefits, Resources and Employment Details

• Role Level: Associate

• Reports to: Account Leads

• Start Date: Winter 2025-2026, with continued employment through spring season preferred

• Workspace: Dedicated desk in our St. Louis office, with tech support as needed

• Schedule: Flexible with advance notice; work may include nights, weekends and early mornings. Typical office hours are Monday–Thursday, 8 AM – 5 PM and Friday, 9 AM – 2 PM. Associates are on-call.

• Reimbursement: Mileage and incidentals reimbursed, including parking. Mileage incurred going to and from the office is not reimbursable.

• Software & Tools: Gmail, Google Drive, Slack, Asana, Muck Rack, Toggl, Canva, Promo, Adobe Creative Cloud, Basecamp, Qwotd, Zoom, news subscriptions, and other company platforms

• Supplies & Tech: Monitor, keyboard, mouse, camera, office supplies, and other necessary tools provided

• Professional Development: Considered on a case‑by‑case basis; networking and business event ticket reimbursement available

We are a collaborative, fast‑paced team, and Associates play an essential role in keeping our work running smoothly. We promote from within and provide an exciting, professional, modern work environment and top tier client portfolio. We strive for excellence and value ambition and enthusiasm as much as we value organization and strategy.

Job Opening: Part-Time Office Manager & Executive Assistant
Pattan & Co. | St. Louis, Missouri | Hybrid

About the Role

Pattan & Co. is hiring a Part-Time Office Manager and Executive Assistant to support the Principal and maintain the firm’s day-to-day administrative operations.

This role covers calendar management, accounts receivable tracking, contracts, hiring coordination, and office operations. The workload is steady but not constant. Some weeks require more coordination, others are lighter. A more experienced hire will likely manage the full scope in 10 to 12 hours per week. Someone earlier in their career may require closer to 15 to 20 hours per week.

This position requires strong judgment, discretion, and follow-through. It may remain part-time long term or grow into a full-time position depending on the business and the individual.

This role works closely with the Principal, as well as the firm’s accounting team and CPA. It is not responsible for invoicing or formal accounting. Instead, it is responsible for maintaining accurate internal records, tracking accounts receivable status, submitting information to accounting for invoicing, and following up with clients as needed. This role also serves as the primary administrative point of contact for clients on billing and documentation matters.

What You’ll Do

Executive and Administrative Support
Manage the Principal’s calendar, including scheduling, confirming logistics, and ensuring materials are prepared in advance.
Support meeting preparation across the firm and handle day-to-day administrative needs so the team can remain focused on client work.

Accounts Receivable and Expenses
Work in coordination with the accounting team and CPA, who handle all invoicing and accounting functions.
Track accounts receivable status, including invoices issued, payments received, and outstanding balances.
Submit new contracts, expenses, and billing details to accounting for invoice creation.
Follow up with clients on outstanding invoices and serve as the primary administrative contact for billing-related questions.
Ensure expenses are submitted, documented, and aligned with project budgets.

Contracts and Records
Prepare, organize, and maintain contracts, proposals, and related documents.
Maintain accurate, accessible internal records.

Office Operations
Manage office operations across locations, including supplies, purchasing, and upkeep.
Coordinate meals, small team gatherings, and company outings.
Manage Pattan & Co.’s three commercial leases and support related real estate logistics.
Work with part-time staff to maintain organized storage and inventory.

Hiring and HR Coordination
Manage job postings, applicant tracking, interview scheduling, and candidate communication.
Support onboarding processes and maintain internal records, including PTO tracking and employee documentation.
Assist with review cycles and internal team communications.

What Strong Performance Looks Like

Calendars are accurate and up to date.
Meetings are prepared in advance with the right materials.
Accounts receivable status is current and clearly tracked.
Outstanding invoices are followed up on in a timely manner.
Expenses are documented and submitted correctly.
Contracts and records are organized and easy to access.
The team does not need to track down basic administrative information.

What We’re Looking For

Experience in an office manager, executive assistant, HR, or operations role in a professional setting.
Ability to work independently and manage time without close oversight.
Strong attention to detail and consistent follow-through.
Experience working with invoices, contracts, and internal records.
Clear written and verbal communication.
Comfort operating in a fast-moving environment with shifting priorities.
A practical, low-drama approach to problem-solving and execution.

Schedule and Compensation

$25 to $45 per hour, depending on experience
10 to 20 hours per week

A more experienced hire may complete the work in closer to 10 to 12 hours per week. A more junior hire may require up to 20 hours. Some weeks will be lighter than others, and scheduling is managed proactively where possible.

Part-Time Benefits

40 hours of paid time off annually
$150 to $300 monthly benefits stipend
Hybrid work with access to office space in Downtown St. Louis and Alton, Illinois

Role Trajectory

This role is structured as part-time. It may grow into a full-time position if the business requires it, or remain part-time long term depending on fit.Job Opening: Part-Time Office Manager & Executive Assistant
Pattan & Co. | St. Louis, Missouri | Hybrid

About the Role

Pattan & Co. is hiring a Part-Time Office Manager and Executive Assistant to support the Principal and maintain the firm’s day-to-day administrative operations.

This role covers calendar management, accounts receivable tracking, contracts, hiring coordination, and office operations. The workload is steady but not constant. Some weeks require more coordination, others are lighter. A more experienced hire will likely manage the full scope in 10 to 12 hours per week. Someone earlier in their career may require closer to 15 to 20 hours per week.

This position requires strong judgment, discretion, and follow-through. It may remain part-time long term or grow into a full-time position depending on the business and the individual.

This role works closely with the Principal, as well as the firm’s accounting team and CPA. It is not responsible for invoicing or formal accounting. Instead, it is responsible for maintaining accurate internal records, tracking accounts receivable status, submitting information to accounting for invoicing, and following up with clients as needed. This role also serves as the primary administrative point of contact for clients on billing and documentation matters.

What You’ll Do

Executive and Administrative Support
Manage the Principal’s calendar, including scheduling, confirming logistics, and ensuring materials are prepared in advance.
Support meeting preparation across the firm and handle day-to-day administrative needs so the team can remain focused on client work.

Accounts Receivable and Expenses
Work in coordination with the accounting team and CPA, who handle all invoicing and accounting functions.
Track accounts receivable status, including invoices issued, payments received, and outstanding balances.
Submit new contracts, expenses, and billing details to accounting for invoice creation.
Follow up with clients on outstanding invoices and serve as the primary administrative contact for billing-related questions.
Ensure expenses are submitted, documented, and aligned with project budgets.

Contracts and Records
Prepare, organize, and maintain contracts, proposals, and related documents.
Maintain accurate, accessible internal records.

Office Operations
Manage office operations across locations, including supplies, purchasing, and upkeep.
Coordinate meals, small team gatherings, and company outings.
Manage Pattan & Co.’s three commercial leases and support related real estate logistics.
Work with part-time staff to maintain organized storage and inventory.

Hiring and HR Coordination
Manage job postings, applicant tracking, interview scheduling, and candidate communication.
Support onboarding processes and maintain internal records, including PTO tracking and employee documentation.
Assist with review cycles and internal team communications.

What Strong Performance Looks Like

Calendars are accurate and up to date.
Meetings are prepared in advance with the right materials.
Accounts receivable status is current and clearly tracked.
Outstanding invoices are followed up on in a timely manner.
Expenses are documented and submitted correctly.
Contracts and records are organized and easy to access.
The team does not need to track down basic administrative information.

What We’re Looking For

Experience in an office manager, executive assistant, HR, or operations role in a professional setting.
Ability to work independently and manage time without close oversight.
Strong attention to detail and consistent follow-through.
Experience working with invoices, contracts, and internal records.
Clear written and verbal communication.
Comfort operating in a fast-moving environment with shifting priorities.
A practical, low-drama approach to problem-solving and execution.

Schedule and Compensation

$25 to $45 per hour, depending on experience
10 to 20 hours per week

A more experienced hire may complete the work in closer to 10 to 12 hours per week. A more junior hire may require up to 20 hours. Some weeks will be lighter than others, and scheduling is managed proactively where possible.

Part-Time Benefits

40 hours of paid time off annually
$150 to $300 monthly benefits stipend
Hybrid work with access to office space in Downtown St. Louis and Alton, Illinois

Role Trajectory

This role is structured as part-time. It may grow into a full-time position if the business requires it, or remain part-time long term depending on fit.