Job Opening: Associate
a part-time role with Pattan & Co.

Position Description

Associates provide operational, administrative, and production support across Pattan & Co.’s departments. Reporting to Senior Account Managers and the Business Manager, this part‑time role assists with calendar listings, asset gathering, staffing, and message setup. Associates also help format emails, post on social media, and support event logistics, implementing plans set by account managers and vertical leads. Because our work fluctuates ranging from research and planning to event production and breaking news cycles, Associates must be flexible and ready to work occasional nights, weekends, and early mornings. A car is required, and driving may be necessary for assignments.

Responsibilities

• Assist with calendar listings, email formatting, and social media posting.

• Help prepare client meeting decks, booking sheets, and planning documents.

• Manage message setup by organizing press releases, pitch links, and media kits.

• Provide on‑site event support, staff check‑in, and influencer tracking as needed.

• Log completed assignments, submit timesheets, and track hours weekly.

Eligibility & Job Requirements

• Ability to juggle multiple tasks, meet deadlines, and stay organized.

• Strong communication skills and attention to detail in writing, formatting, and editing.

• Comfort with email marketing and social media platforms.

• Reliable transportation and a valid driver’s license; a car is required and driving may be needed for client and event support.

• Willingness to work a flexible schedule, including nights, weekends, and early mornings when necessary.

• Self‑starter with a positive attitude who can follow directions and collaborate with teammates.

• Experience in public relations, marketing, communications, or event production is a plus but not required.

Compensation & Employment Details

• Hourly Rate: $25 per hour

• Employment Status: Part‑Time / Hourly

• PTO and Benefits: This position does not include paid time off or benefits.

• Mileage: Standard mileage is reimbursable for approved travel.

Other Benefits, Resources and Employment Details

• Role Level: Associate

• Reports to: Account Leads

• Start Date: Winter 2025-2026, with continued employment through spring season preferred

• Workspace: Dedicated desk in our St. Louis office, with tech support as needed

• Schedule: Flexible with advance notice; work may include nights, weekends and early mornings. Typical office hours are Monday–Thursday, 8 AM – 5 PM and Friday, 9 AM – 2 PM. Associates are on-call.

• Reimbursement: Mileage and incidentals reimbursed, including parking. Mileage incurred going to and from the office is not reimbursable.

• Software & Tools: Gmail, Google Drive, Slack, Asana, Muck Rack, Toggl, Canva, Promo, Adobe Creative Cloud, Basecamp, Qwotd, Zoom, news subscriptions, and other company platforms

• Supplies & Tech: Monitor, keyboard, mouse, camera, office supplies, and other necessary tools provided

• Professional Development: Considered on a case‑by‑case basis; networking and business event ticket reimbursement available

We are a collaborative, fast‑paced team, and Associates play an essential role in keeping our work running smoothly. We promote from within and provide an exciting, professional, modern work environment and top tier client portfolio. We strive for excellence and value ambition and enthusiasm as much as we value organization and strategy.

Job Opening: Associate Director, Placemaking, Policy & Community Development
A full-time role with Pattan & Co.
St. Louis, Missouri | Hybrid

Position Description

Pattan & Co. is hiring an Associate Director to lead day-to-day work across a portfolio of community development, civic, and place-based clients. The role focuses on how projects are positioned, introduced, understood, and adopted in the market.

The work includes nonprofit organizations focused on civic life, advocacy, direct service, and public awareness, alongside developers, architecture and design firms, public agencies, municipalities, and preservation organizations. These clients operate in different sectors but share a common objective: shaping how places grow, how communities engage, and how initiatives gain traction.

The Associate Director works directly with the Principal, who leads overall strategy. The role contributes to strategic direction and leads execution across communications, public affairs, stakeholder alignment, placemaking, and public-facing work. This person serves as the day-to-day client lead and is responsible for maintaining clarity, coordination, and progress across projects.

The work varies by client and project. It may include narrative development, media strategy, stakeholder coordination, political navigation, or advising on how a development or district is introduced and experienced. Most projects involve a combination of communications, public affairs, placemaking, community engagement, programming, and ongoing visibility.

This is a consulting role with responsibility for assessment, recommendation, and execution.

Core Responsibilities

Serve as the primary day-to-day contact for assigned clients

Work with the Principal to shape strategy and lead implementation across communications, public affairs, placemaking, and stakeholder engagement

Lead projects from early positioning through execution, including narrative development, media strategy, community engagement, programming, partnerships, and public rollout

Develop and manage messaging frameworks that guide how projects, developments, and initiatives are understood across stakeholders, media, and the public

Navigate stakeholder environments that include elected officials, public agencies, nonprofit leaders, developers, and community representatives

Maintain active relationships with media across relevant beats, including pitching, follow-up, and ongoing relationship development with reporters, editors, and producers

Write and oversee press materials, messaging frameworks, strategic plans, talking points, media kits, and executive communications

Advise clients on how developments, districts, and initiatives are introduced to the public, with clear positioning and alignment to broader goals

Lead placemaking strategy tied to communications, including programming, activations, partnerships, and cultural integration

Guide clients through community engagement and public process with structured, credible approaches

Support advocacy efforts, policy positioning, and public campaigns by aligning messaging and stakeholder outreach to defined outcomes

Define scope and approach for each project, including identifying partners, recommending budgets, and aligning clients around appropriate levels of investment

Manage project budgets, timelines, and deliverables across multiple accounts

Execute core communications and strategic work directly, with a focus on writing, messaging, and media outreach

Identify and manage external partners including media buyers, event producers, designers, photographers, videographers, and research support

Represent clients and the firm in meetings, media interactions, public settings, and community-facing environments

Who This Role Is For

This role is for someone with experience across communications, public affairs, and place-based work who understands how these disciplines operate together in practice.

Candidates should bring

8 to 12 years of experience in community development PR, strategic communications, public affairs, placemaking, stakeholder engagement, or related work

Experience working with media in an ongoing, strategic capacity

Experience managing client relationships and advancing work across multiple priorities

Strong writing skills across press materials, strategy documents, and executive communications

Experience contributing to strategy and leading execution

Comfort working with public agencies, nonprofit organizations, developers, and community stakeholders

Understanding of how political dynamics, policy, and public process influence projects and initiatives

Ability to develop clear approaches to positioning places, launching initiatives, and engaging communities

Experience managing budgets, vendors, and multi-part projects

Strong judgment, organization, and follow-through

Familiarity with the St. Louis market and its stakeholder landscape

Team Structure and Support

The Associate Director works closely with the Principal and collaborates with senior staff for strategic alignment and input.

Part-time associates support execution across accounts, including event staffing, research, data organization, calendar management, and administrative coordination.

External partners are engaged for specialized work such as media buying, event production, design, photography, videography, and research. The Associate Director identifies when additional support is required and manages those partners.

As the portfolio grows, there may be an opportunity to add dedicated full-time support.

Compensation & Employment Details

Salary range: $80,000 to $100,000, depending on experience
Employment Status: Full-Time, Permanent, W-2
Role Level: Mid-Senior
Reports to: Principal
Location: St. Louis, Missouri | Hybrid

Benefits and Schedule

Pattan & Co. operates on a four-and-a-half-day work week.

The schedule accounts for early mornings, evening events, and occasional weekends while maintaining a 40-hour work week.

Additional benefits include

More than 20 paid bank holidays annually
20 days of paid time off provided at the start of each year
Competitive health and retirement benefits, with flexible spending support determined during onboarding
12 weeks of fully paid parental leave
One week of bereavement leave, with flexibility based on individual needs
Hybrid schedule with access to office space in Downtown St. Louis and Alton, Illinois
Some travel may be required

Growth Path

This role is structured for advancement.

The next step is Director, with increased ownership of strategy and client leadership. Beyond that, the path leads to Vice President, with responsibility for practice leadership, team development, and expansion of the firm’s place-based and civic strategy work.

Interview Process

The interview process includes an introductory conversation, a second interview with a practical exercise, a panel interview that may include clients, and a final conversation if needed.

Job Opening: Part-Time Office Manager & Executive Assistant
Pattan & Co. | St. Louis, Missouri | Hybrid

About the Role

Pattan & Co. is hiring a Part-Time Office Manager and Executive Assistant to support the Principal and maintain the firm’s day-to-day administrative operations.

This role covers calendar management, accounts receivable tracking, contracts, hiring coordination, and office operations. The workload is steady but not constant. Some weeks require more coordination, others are lighter. A more experienced hire will likely manage the full scope in 10 to 12 hours per week. Someone earlier in their career may require closer to 15 to 20 hours per week.

This position requires strong judgment, discretion, and follow-through. It may remain part-time long term or grow into a full-time position depending on the business and the individual.

This role works closely with the Principal, as well as the firm’s accounting team and CPA. It is not responsible for invoicing or formal accounting. Instead, it is responsible for maintaining accurate internal records, tracking accounts receivable status, submitting information to accounting for invoicing, and following up with clients as needed. This role also serves as the primary administrative point of contact for clients on billing and documentation matters.

What You’ll Do

Executive and Administrative Support
Manage the Principal’s calendar, including scheduling, confirming logistics, and ensuring materials are prepared in advance.
Support meeting preparation across the firm and handle day-to-day administrative needs so the team can remain focused on client work.

Accounts Receivable and Expenses
Work in coordination with the accounting team and CPA, who handle all invoicing and accounting functions.
Track accounts receivable status, including invoices issued, payments received, and outstanding balances.
Submit new contracts, expenses, and billing details to accounting for invoice creation.
Follow up with clients on outstanding invoices and serve as the primary administrative contact for billing-related questions.
Ensure expenses are submitted, documented, and aligned with project budgets.

Contracts and Records
Prepare, organize, and maintain contracts, proposals, and related documents.
Maintain accurate, accessible internal records.

Office Operations
Manage office operations across locations, including supplies, purchasing, and upkeep.
Coordinate meals, small team gatherings, and company outings.
Manage Pattan & Co.’s three commercial leases and support related real estate logistics.
Work with part-time staff to maintain organized storage and inventory.

Hiring and HR Coordination
Manage job postings, applicant tracking, interview scheduling, and candidate communication.
Support onboarding processes and maintain internal records, including PTO tracking and employee documentation.
Assist with review cycles and internal team communications.

What Strong Performance Looks Like

Calendars are accurate and up to date.
Meetings are prepared in advance with the right materials.
Accounts receivable status is current and clearly tracked.
Outstanding invoices are followed up on in a timely manner.
Expenses are documented and submitted correctly.
Contracts and records are organized and easy to access.
The team does not need to track down basic administrative information.

What We’re Looking For

Experience in an office manager, executive assistant, HR, or operations role in a professional setting.
Ability to work independently and manage time without close oversight.
Strong attention to detail and consistent follow-through.
Experience working with invoices, contracts, and internal records.
Clear written and verbal communication.
Comfort operating in a fast-moving environment with shifting priorities.
A practical, low-drama approach to problem-solving and execution.

Schedule and Compensation

$25 to $45 per hour, depending on experience
10 to 20 hours per week

A more experienced hire may complete the work in closer to 10 to 12 hours per week. A more junior hire may require up to 20 hours. Some weeks will be lighter than others, and scheduling is managed proactively where possible.

Part-Time Benefits

40 hours of paid time off annually
$150 to $300 monthly benefits stipend
Hybrid work with access to office space in Downtown St. Louis and Alton, Illinois

Role Trajectory

This role is structured as part-time. It may grow into a full-time position if the business requires it, or remain part-time long term depending on fit.Job Opening: Part-Time Office Manager & Executive Assistant
Pattan & Co. | St. Louis, Missouri | Hybrid

About the Role

Pattan & Co. is hiring a Part-Time Office Manager and Executive Assistant to support the Principal and maintain the firm’s day-to-day administrative operations.

This role covers calendar management, accounts receivable tracking, contracts, hiring coordination, and office operations. The workload is steady but not constant. Some weeks require more coordination, others are lighter. A more experienced hire will likely manage the full scope in 10 to 12 hours per week. Someone earlier in their career may require closer to 15 to 20 hours per week.

This position requires strong judgment, discretion, and follow-through. It may remain part-time long term or grow into a full-time position depending on the business and the individual.

This role works closely with the Principal, as well as the firm’s accounting team and CPA. It is not responsible for invoicing or formal accounting. Instead, it is responsible for maintaining accurate internal records, tracking accounts receivable status, submitting information to accounting for invoicing, and following up with clients as needed. This role also serves as the primary administrative point of contact for clients on billing and documentation matters.

What You’ll Do

Executive and Administrative Support
Manage the Principal’s calendar, including scheduling, confirming logistics, and ensuring materials are prepared in advance.
Support meeting preparation across the firm and handle day-to-day administrative needs so the team can remain focused on client work.

Accounts Receivable and Expenses
Work in coordination with the accounting team and CPA, who handle all invoicing and accounting functions.
Track accounts receivable status, including invoices issued, payments received, and outstanding balances.
Submit new contracts, expenses, and billing details to accounting for invoice creation.
Follow up with clients on outstanding invoices and serve as the primary administrative contact for billing-related questions.
Ensure expenses are submitted, documented, and aligned with project budgets.

Contracts and Records
Prepare, organize, and maintain contracts, proposals, and related documents.
Maintain accurate, accessible internal records.

Office Operations
Manage office operations across locations, including supplies, purchasing, and upkeep.
Coordinate meals, small team gatherings, and company outings.
Manage Pattan & Co.’s three commercial leases and support related real estate logistics.
Work with part-time staff to maintain organized storage and inventory.

Hiring and HR Coordination
Manage job postings, applicant tracking, interview scheduling, and candidate communication.
Support onboarding processes and maintain internal records, including PTO tracking and employee documentation.
Assist with review cycles and internal team communications.

What Strong Performance Looks Like

Calendars are accurate and up to date.
Meetings are prepared in advance with the right materials.
Accounts receivable status is current and clearly tracked.
Outstanding invoices are followed up on in a timely manner.
Expenses are documented and submitted correctly.
Contracts and records are organized and easy to access.
The team does not need to track down basic administrative information.

What We’re Looking For

Experience in an office manager, executive assistant, HR, or operations role in a professional setting.
Ability to work independently and manage time without close oversight.
Strong attention to detail and consistent follow-through.
Experience working with invoices, contracts, and internal records.
Clear written and verbal communication.
Comfort operating in a fast-moving environment with shifting priorities.
A practical, low-drama approach to problem-solving and execution.

Schedule and Compensation

$25 to $45 per hour, depending on experience
10 to 20 hours per week

A more experienced hire may complete the work in closer to 10 to 12 hours per week. A more junior hire may require up to 20 hours. Some weeks will be lighter than others, and scheduling is managed proactively where possible.

Part-Time Benefits

40 hours of paid time off annually
$150 to $300 monthly benefits stipend
Hybrid work with access to office space in Downtown St. Louis and Alton, Illinois

Role Trajectory

This role is structured as part-time. It may grow into a full-time position if the business requires it, or remain part-time long term depending on fit.